For Exhibitors

Notification regarding unauthorized solicitations and scams to IMS exhibitors.

Third Party Hotel and Promotional Listing Offers

IMS has been notified that exhibitors are receiving solicitations from companies offering discounted IMS housing.  The companies have names such as: Corporate Booking Services – CBS International, Convention Expo Travel, Convention Housing Services, Global Housing Expo and/or Exhibitravel.com, just to mention a few.  These companies don’t deliver what they promise and generally leave exhibitors with either substandard or no rooms and no exhibitors no ability to remedies or refunds.  In order to avoid being taken advantage of please bear the following in mind:

 

  • These companies have no connection with IMS or any MTT-S IEEE events.

  • Please be cautious when responding to unknown sources claiming to be an “official housing company”. 

  • The safest approach is to not book with anyone other than the “Official” IMS Housing Bureau However, under any circumstance use due diligence when doing business with any solicitor.

Email or Mail List Solicitations 

Several solicitations for access to IMS attendee email and direct mail lists have been sent.  The most active solicitor is a company called GainConference1.  This is not a legitimate offer since the IMS participant list is property of the IEEE MTT-S and is never sold to exhibitors (through a list company or MP Associates, Inc.).    MP Associates is the only organization authorized to make the list available to exhibitors, however, it is on a single use basis only.  Sample names from the list they are promoting have been compared to both the actual attendee lists and the IEEE member lists and no matches have been found. 

 

  • GainConference1 has no connection with IMS or any MTT-S IEEE events.

  • Global Expo List has no connection with IMS or any MTT-S IEEE events.

  • MP Associates, Inc. is the only organization authorized to make the attendee list available to exhibitors.

 

The IEEE legal department has contacted GainConference1 (also operating as ACE Lists, Globaldatahouse.com) and demanded that they stop selling the lists. GainConference1 agreed to cease the sale of their list, however, we want to continue to make you aware in case of non-compliance.

On This Page:

 

Promote Your Participation
Become a Sponsor Whether you are looking to promote a new product, gain brand recognition or connect with your audience, a sponsorship can help you achieve your goals. IMS offers a variety of options to suit your marketing budget and needs.
Exhibitor Console Through your Exhibitor Console you have the ability to identify your product categories, product descriptions, company information, contact information, and more at no additional cost. 
Exhibit Only Registration Code Give your customers free access to the exhibit floor. Log into your Exhibitor Console and distribute the unique XO code to your customers/clients.There is no limit to the number of times the code can be used.
IMS2019 Logos & Banners Let customers know you'll be in Boston at IMS2019. Download the conference logo for your exhibit promotions.
 
Plantour Want your company branding visible throughout the convention center. Choose your location on Plantour and submit the sponsorship form.
Secondary Listing The IMS secondary listing program is designed to accommodate exhibitors with multiple companies represented in their booths to have access to promotional services and listings for each represented company.
Student Career Fair

Participating exhibitors are asked to present future career opportunities and advice for students to successfully navigate from University to industry. Participation in the Student Career Fair is at no charge to IMS2019 exhibitors.

Exhibit Logistics
Advance & Direct Shipping Labels

Advance Warehouse Shipment
Shipments must arrive at the advance warehouse between 1 May and 24 May 2019.

Direct Show Site Shipment
Shipments will not be accepted at the Boston Convention & Exhibition Center prior to 1 June 2019.

Booth Staff Registration Booth staff badges allow access to your booth on the exhibit floor from Saturday, 1 June  through Friday, 7 June for set-up, show days and tear-down. Each person working in a booth must register for a badge; badges are required inside the convention center at all times.
Boston Labor Jurisdiction Boston Convention & Exhibition Center Labor guidelines.    
                    
Convention Center Parking Complimentary self parking is available! Thank you to our Startup Pavilion Sponsors: Altum RF, iconicRF, Nalu Scientific, LLC, Raytech Inc. & Starry, Inc.
Event Request Form Request function/meeting space at the convention center and IMS participating hotels.
Exhibitor Services Access forms and information on event logistics, shipping, vendors, etc.
 
Exhibitor Timeline View important deadlines.
 
Hotel Reservations Take advantage of discounted rates by booking through the IMS Housing Bureau.
 
Operating Rules and Regulations IMS2019 rules and regulations governing the exhibition and exhibitor.
Visa Letter A visa support letter can be provided for exhibitors upon request. Please submit your requests for letter well in advance of your interview dates to allow sufficient time for processing. Contact Annette Crider at annette@mpassociates.com for requirements.

 

Boston Convention and Exhibition Center (BCEC)
415 Summer Street
Boston, MA 02210
 

Exhibition Dates and Hours

Tuesday, 4 June 09:30 to 17:00
Wednesday, 5 June

09:30 to 18:00

Thursday, 6 June 09:30 to 15:00

 

On-Site Registration Dates and Hours

Saturday, 1 June 08:00 to 18:00
Sunday, 2 June 07:00 to 18:00
Monday, 3 June 07:00 to 18:00
Tuesday, 4 June 07:00 to 18:00
Wednesday, 5 June 07:00 to 18:00
Thursday, 6 June 07:00 to 16:00
Friday, 7 June 07:00 to 10:00

Exhibitor MIMO

For information and helpful hints on procedures, move-in and move-out, please go to www.freemanco.com/preshowFAQ

Move-In Dates
Saturday, 1 June 09:00 to 17:00 - Islands 400 sq ft. and up
Sunday, 2 June 09:00 to 17:00 - All booths
Monday, 3 June 09:00 to 17:00 - All booths

All exhibits must be fully installed by 17:00 on Monday, 3 June

 

Move-Out Dates  
Thursday, 6 June 15:00 to 21:00 - All booths
Friday, 7 June 08:00 to 17:00 - All booths

Contacts:

Questions? Contact any member of the Exhibition Management team:

 

Susie Horn, CEM

Director of Exhibit Operations

Susie@mpassociates.com

Candi Wooldridge

Exhibit Services Manager

Candi@mpassociates.com

Lee Wood

Exhibit Manager

Lee@mpassociates.com  

Stacy DiLallo, CEM

Sales Manager

stacy@mpassociates.com

Related Links

Exhibitor Directory/Floor Plan
First Time Exhibitor Benefits