Booth Personnel:
Exhibitors receive 8 complimentary badges per 10x10 booth space rented. Additional badges beyond the booth allotment are $30 each. Badges will read “Exhibitor” and allow access to the exhibit floor during set-up, before, during and after exhibit hours and during teardown. Each person working in the booth must be registered. The Exhibitor badge also allows access to the IMS plenary session and the Welcome Reception on Monday, 16 June.
The main exhibitor contact registers all booth staff through the Exhibitor Registration Dashboard. An Exhibitor Password Email will be sent to the key contact with the login to the Exhibitor Registration Dashboard. Please note that the key exhibitor contact is not automatically registered for a badge. That person must register to attend.
Exhibitor Staff Conference Discounts:
Each exhibiting company has access to IMS conference pass discounts for their employees. Register by upgrading their current registration and select, Upgrade to Conference within the Exhibitor Registration Portal. Follow the process from there and enter your promo code. The key contact will receive an email with the promo codes to receive the discounted conference pass rate. Registered Exhibitors can also click the link to upgrade their registration provided in their Exhibitor Confirmation email. The key contact will provide the promo code to enter. These badges will read “Exhibitor IMS” and include the name of the exhibiting company. These badges will also allow access to the exhibition floor during set up, before, during and after exhibit hours and during teardown. Note that discounted conference passes do not count toward your booth staff allotment. The discounted conference passes are in addition to the 8 per 10x10.
- $145 IMS Conference Pass (1 per 10x10) access to all IMS sessions and proceedings
- $560 IMS Conference Pass (2 per 10x10) access to all IMS sessions and proceedings
*The allotment and price are the only differences between the 2 IMS Conference Passes above. The discounted conference pass is for IMS proceedings and sessions which take place on Tuesday, Wednesday, and Thursday.
RFIC, ARFTG, workshops, technical lectures, boot camps, and industry workshops, can be added to an Exhibitor IMS Conference registration for an additional fee.
Exhibitor Conference Pass Cancellation Policy:
Written requests for Exhibitor IMS conference cancellations must be received in writing and should be submitted via email to: IMS@csreg.zohodesk by 16 May 2025. All Exhibitor IMS cancellations will incur a $75 processing fee which will be deducted from the refund. Cancellations received after 16 May 2025 will NOT be honored and all registration fees will be forfeited.
Visa Letter:
Visa support letters are provided for exhibitors upon request. You can request a Visa Letter through the Exhibitor Registration Dashboard after you have registered. Follow the steps shown below:
1. Upon completion of your Registration, click, ‘Return to Exhibitor Dashboard’.
2. Select ‘View Registration Information’ and click ‘Registration’ within your registration record.
3. Select ‘Yes – I need a Visa Invitation’ and complete the process from there. You then will be able to download your Visa Letter from your Exhibitor Registration Dashboard.
If you have already registered, you can request a Visa Letter by clicking on the link found within your Exhibitor Registration Confirmation. This will bring you to your individual registration dashboard where you will select, ‘Yes, I need a visa invitation’ and follow the process from there. Upon completion, you will be able to download your Visa Letter from your dashboard.
Please contact ims@csreg.zohodesk.com with any questions.
Invite a Customer (Exhibit-Only Invitations):
Invite an unlimited number of customers and prospects to attend the exhibition, complimentary using the Invite a Customer tool within your Exhibitor Registration Dashboard. Customers can register for the complimentary Exhibit Only Pass ($30 - $50 value) via the link provided in the email that you send through Invite a Customer. If you prefer to email them directly, you can send them the registration link and your Invite a Customer code provided in your Exhibitor Registration Dashboard within the Invite a Customer section.
*Exhibit Only invitations should be used exclusively to invite customers to attend the exhibition and NOT to register booth personnel.